Construction Contract Administrator
Company: City of Boca Raton, Florida
Location: Boca Raton
Posted on: September 22, 2022
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Job Description:
Job Description
Do you want to be a part of the team that helps make the City of
Boca Raton one of the best places to live, work and play? We
provide world class services, parks, beaches, and public safety.
This can only happen when the best, brightest, and most committed
individuals come to work for our City. We encourage like-minded
individuals to apply and be part of our team! Come join us
#WorkforBoca
GENERAL DEFINITION OF WORK:
Performs professional contract administration work related to
design and construction of capital improvements and planning
projects and studies. Responsible for the support of project
managers through the preparation, evaluation, negotiation,
tracking, and management of contracts, agreements, and work orders,
and other work as required.Work is performed under general
supervision.
TYPICAL FUNCTIONS:
Assist project managers and professional consultants to develop
contracts, work orders and agreements;
Prepare and/or review construction contracts, professional service
agreements, and professional service work orders;
Provide contract administration for contracts, agreements, and work
orders;
Provide management and administration duties with planning, design
and construction contracts and agreements, including architectural,
engineering, and construction services;
Prepare bid evaluations, contract award recommendations, and other
reports and information;
Prepare and/or review pay requests/invoices for construction and
professional service contracts;
Serve as the primary liaison between project managers and the
City's purchasing division;
Develop and implement procedures for contract management and
administration in compliance with City policy and standards;
Prepare and/or review contract documents, change orders, notices of
award, notices to proceed, and other documents;
Coordinate contractual insurance requirements;
Prepare documentation for City Council approval of contracts,
agreements, and change orders;
Facilitate timely payments, and ensure customer compliance with
payment terms;
Monitor project schedules;
Monitor contractual compliance (milestones, deliverables,
invoicing, etc) and contract cost performance;
Prepare reports and summaries of project status, schedules, costs,
and related data;
Maintain and organize detailed project filing system, contractual
records, and related documentation;
Prepare requisitions for procurement activities related to projects
and work orders;
Maintain project files;
Assist in the preparation of long-range plans for capital
improvement projects;
Ensure compliance with City standards and procedures.
RELATED TASKS:
Maintain specification templates and documents, manuals, and
project documents;
Assist with project budget development and monitoring;
Monitor capital improvement project requests from other City
departments;
Perform related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES:
Thorough knowledge of construction and professional services
contracts, agreements and work orders. Considerable knowledge of
contract administration Knowledge of the principles and practices
of public/government policies and procedures, functions and
organization; Ability to establish and maintain effective working
relationships; Ability to analyze and solve problems; Ability to
exercise independent judgment in interpreting City and departmental
policies, rules and regulations; Ability to communicate effectively
both orally and in writing; Ability to create and prepare complex
reports and maintain records; Ability to organize and perform work
independently; Knowledge of various procurement methods; Knowledge
of Microsoft Office software products. The work environment is
typically in an office setting, but must have the physical ability
for occasional lifting up to 20lbs, walking, standing, pushing,
reaching, grasping.
EDUCATION AND EXPERIENCE:
Bachelor's Degree from an accredited institution with major study
in Business Administration, Public Administration, Finance, Project
Management, or closely related field. Must have at least four (4)
years of work experience in the contract management field and at
least two (2) years in the construction field. Government
experience preferred.
CERTIFICATIONS / PROFESSIONAL LICENSES:
Certified Professional Contracts Manager (CPCM) or Project
Management certification desirable.
SPECIAL REQUIREMENTS:
Possession of a valid State of Florida class "E" driver's license
with no more than six (6) points in the last three (3) years.
POST-OFFER BACKGROUND REQUIREMENTS:
The background check process for this position may include:
Keywords: City of Boca Raton, Florida, Boca Raton , Construction Contract Administrator, Professions , Boca Raton, Florida
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