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Contracts Clerk II

Company: Open Systems
Location: Boca Raton
Posted on: March 17, 2023

Job Description:

Job Description Title: Contract Admin II Location: REMOTE Contract: 4 to 6 months (With Possible Extension) Pay Rate: $26 - $27/hr Work Hours: M-F 8Am to 5Pm Description: This position is responsible to oversee the preparation and revision of simpler contracts such as standard Service Agreements, SOWs, Termination Notices and Non-Disclosure Agreements to support the Procurement Indirect Sourcing team with their daily requests. Also, this position will support with the supplier's registrations and any adds or maintenance to supplier information that may be needed. Position will interact with Veyer, Varis, Client or ODP Business Solutions business units (Business Partners, Attorneys, Paralegals and Indirect Strategic Sourcing Category Managers [-13]) and suppliers with the review, drafting and execution of contracts. The Contract Admin Specialist will assist with the functional training of the Oracle Contract Management module as well as with minor technical support related the workaround of this process. This position will be responsible for handling questions/issues/training related to the contract process to support the internal customers. Primary Responsibility: Percent of Time Spent on Task: (1-100%) Contract Administration consisting of: Draft, review, and execute contracts such as NDA and MNDA, termination notices, SOW's, etc. as directed by Strategic Sourcing Managers. Support with the contract creation in Oracle. Ensure contract execution is in accordance with company's policies and procedures 45 Reporting & Monitoring: Provide weekly updates in the contract status. Provide weekly updates in the supplier registrations status. Support the contracts follow ups with the Strategic Sourcing Managers. Report aging contracts and help managed pending approvals in Oracle. 20 Maintain digital system of contracts, other documentation, and records in Oracle Cloud Contracts Module 15 This position will be responsible for questions/issues related to the module as well as training new internal customers. Support regression testing of systems 20 Education & Experience: Minimum Requirements typically required for someone to be performing fully (competent) in this job: Level of Formal Education: Bachelor's degree (BA or BS) in business administration, law, or related field required; master's degree in business, law, or related field preferred Area of Study: Business Administration, Law or Similar Years of Experience: Minimum of 2 years' experience Type of Experience: Minimum 2 years of experience working in the legal or contracts management department (preferably one headquartered in the United States) Language Skills: English (professional level spoken and written English and demonstrated ability to draft legal documents in English) What typical decisions does this job have total authority for making? Escalation of contract issues What typical decisions does this job refer to others for approval? Policy updates Changes to contract language and/or terms & conditions Responses to audit requests/findings Approval of non-standard payment terms What level associate (job title) provides work direction for this job? Contract Administration Specialist Senior Manager/Manager/Lead Director, Procurement Operations Director, Strategic Sourcing VP of Strategic Sourcing What level associate (job title) reviews and approves work in progress or when completed? Sr. Manager, Contract Administration/Manager/Lead Director, Procurement Support Director, Strategic Sourcing Legal Department Business Unit VP or above for contract execution Technical Competencies: Working knowledge of Oracle Cloud Contract module (preferred) MS Office (Excel, Word, PowerPoint) DocuSign Intranet portals and office applications Online share drives files Skills and Ability: Leadership Ability to learn quickly and to think creatively Proactive and dynamic, drives sense of urgency Able to succinctly communicate issues to internal & external customers Problem Solving/Resolution Regularly uses ingenuity and innovation to develop solutions that are consistent with organization objectives Good communications, interpersonal and presentation skills Technical Skills Solid working knowledge of Oracle Cloud Contract module (preferred) Expertise in MS Office including Excel, Word & PowerPoint Position Specific Skills Substantive experience drafting & reviewing contracts and analyze potential risks with specific contract terms in English Professional level spoken and written English and demonstrated ability to draft legal documents in English by Jobble

Keywords: Open Systems, Boca Raton , Contracts Clerk II, Other , Boca Raton, Florida

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