Library Assistant II - Full-Time - Instructional Services

Company: City of Boca Raton, Florida
Location: Boca Raton
Posted on: January 22, 2023

Job Description:

Job Description

Do you want to be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play? We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca

SCHEDULE

40 hours per week including days, nights, weekends and holidays as needed.

GENERAL DEFINITION OF WORK:

Performs a variety of specialized library work at one of the City's public library facilities.

Work is performed under general supervision.

Supervises and/or oversees the work of part time employees in order to ensure that work assignments are completed correctly, safely, and in a timely manner.

Enforces the Rules of Conduct, library policies, and maintains order at the libraries.

ESSENTIAL JOB FUNCTIONS:

Account Services Section

Interacts with patrons in order to assist them in using library services/equipment, programs, and facilities, collect/cancel fines or fees as appropriate, answer questions, identify patron service needs or locate materials.

Trains staff in the use of a variety of databases, activities, policies/ procedures, and office equipment in order to ensure that employees complete assignments correctly and use the equipment properly.

Supports staffing of the Check-Out Desk(s) in order to assist patrons in checking materials in or out, placing holds, registering patrons, taking fines and fees, and resolving problems.

Processes requests for library materials/information received by phone, fax, email, or in person in order to provide patrons with requested materials/information.

Supports circulation technology including the circulation module, scanners and printers.

Supports the collection and reporting of circulations and other statistics as assigned.

Collection Services Section

Assists in the identification, selection and purchasing of library materials and resources. Assists with the selection of vendors and arranging for standing orders.

Prepares and submits requisitions and purchase orders; processes orders via the integrated library system or directly with vendors; processes invoices for payment by the City Finance Department; monitors fund account balances.

Assists with cataloging and classification of library materials, including editing MARC cataloging records in all formats in online bibliographic utility for transfer to local integrated library system; may perform original cataloging. Identifies and performs cataloging and classification clean-up projects as needed, including global changes and authority work.

Processes labels, covers, and security of library materials. Maintains inventory of processing supplies.

Shelves materials, shifts collections, and maintains the order of all types of resources including circulation returns, new acquisitions, and browsed material.

Assists with marketing programs and materials displays.

Collects and reports collection statistics as assigned.

Program Services Section

Assists in the planning, implementation, and evaluation of program and outreach services.

Supports programs and the delivery of outreach services.

Instructional Services Section

Assists patrons in locating and selecting information and materials.

Assists and instructs patrons in the use of both print and online information retrieval tools; Answers research and instructional questions for patrons in person, by telephone, by mail, and by e-mail.

Assists with the evaluation of research and instructional sources and materials; compiles bibliographies and assembles materials on special subjects.

Performs interlibrary loan functions; performs tasks related to the management of periodicals and serials.

Youth Services Section

Plans, develops, promotes and conducts programs and activities for children and teens; develops and creates educational displays.

Provides research and instructional assistance and readers advisory to children, teens, and caregivers; aids children, teens, and caregivers in the selection of books and other materials on special subjects.

Answers specific research and instructional questions for patrons in person, by telephone, and by mail; oversees and assists in the production of subject or age-level materials including bibliographies.

Introduces and instructs children and teens in the use of information retrieval tools, the Library's online catalog, and various computer software applications.

RELATED TASKS:

Performs related work as required.

KNOWLEDGE, SKILLS, AND ABILITIES:

Awareness of library principles, methods, materials, programs, and practices.

Advanced skills in the use of personal computers, basic software applications, peripheral devices, and the Internet.

Ability to establish and maintain effective working relationships with other library employees.

Ability to establish and maintain effective working relationships with library patrons.

Ability to understand, follow and explain a variety of library policies and procedures.

Ability to learn/perform a variety of work activities with the assigned Department/Division.

Ability to explain/demonstrate procedures for performing a variety of work activities.

Ability to express ideas effectively, both orally and in writing.

EDUCATION AND EXPERIENCE:

An Associate's degree from an accredited college or university or equivalent (60 college or university credits). Bachelor's degree preferred.

Minimum of one (1) year experience working with the public or supporting public services.

Supervisory experience preferred.

SPECIAL REQUIREMENTS:

Possession of a valid State of Florida Class "E" driver's license with no more than six (6) points in a three (3) year period.

POST-OFFER BACKGROUND REQUIREMENTS:

The background check process for this position may include:

* Criminal Background Check
* Employment Verification
* Reference Checks
* Motor Vehicles Report (MVR) Check

Job description specifications are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job. Specifications are not intended to reflect all duties performed by the employees in each position assigned to the class. Individuals may perform other duties as needed, including work in other functional areas to cover absences or relief, to equalize peak work periods, or to otherwise balance the workload as required by business necessity.

Keywords: City of Boca Raton, Florida, Boca Raton , Library Assistant II - Full-Time - Instructional Services, Other , Boca Raton, Florida