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Executive Assistant

Company: Vertical Bridge Holdings, LLC
Location: Boca Raton
Posted on: September 16, 2021

Job Description:


An Insight Global is currently looking for an Executive Assistant for one our partners in the Telecommunications space in Boca Raton, FL. This Executive Assistant will be supporting the CFO + Senior Vice President of M&A for daily operations and activities.

Job Functions:

1. Perform general administrative duties along with complex administrative projects including researching

information; updating databases; creating monthly reports and organizing large volumes of material

2. Proactively manage the CFO and Senior Vice President M&As calendar with attention to detail, accuracy,

and allocation of time and resources. Recognize the need to reprioritize and take independent action to

realign executives schedules to accommodate

3. Schedule CFO, Senior Vice President M&A, and other executives travel and proactively address all

aspects of travel including preparing expense reports

4. Read and screen correspondence to bring important matters to CFOs attention. Serves as point of

contact for CFO answering and directing questions and requests while working cross-functionally with

other employees

5. Prepare correspondence, reports, and materials for publications and presentations for internal and

external audience while maintaining appropriate amount of discretion and confidentiality

6. Manages expenses and resolves expense issues for CFO and Senior Vice President M&A

7. Perform personal administrative tasks for CFO and as needed

8. Organize Finance department team building events and luncheons

9. Assist with coordinating companywide meetings and events providing the scheduling and logistical

planning including meal planning

10. Manage company surety bonds and certain vendor accounts (FedEx, UPS, etc.)

11. Responsible for answering incoming calls from the company main number

12. Plan and organize monthly Lunch on the Boss for the entire Boca office

13. Coordinate with other Executive Assistants on all general office administrative tasks such as mail sorting,

office and break room supplies, mass mailings, etc.

Minimum two-year associate degree required; prefer bachelor's in business or another related field

5+ Years of Administrative experience required, preferably in real estate or telecommunications (Support a C-Suite Executive)

Experience with planning, scheduling, office administration, and domestic travel bookings

Strong with PowerPoint - Creating presentations for investors/meetings (graphs, charts, coloring, etc.)

Strong attention to detail, extremely organized

Keywords: Vertical Bridge Holdings, LLC, Boca Raton , Executive Assistant, Other , Boca Raton, Florida

Click here to apply!

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