The HR Compliance Specialist is responsible for administering
various functions, to include serving as a subject matter expert on
all compliance issues related to the human resources function. This
position is primarily responsible for administering the severance
agreement process and outplacement program for exiting associates,
maintaining background and DMV compliance reports, overseeing wage
and hour compliance and analyzing reports for management review,
and monitoring repayment agreement compliance, preparing
appropriate notices when non-payment occurs. The HR Compliance
Specialist will also serve as a liaison for HR Business Partners
enterprise-wide for LOA escalation, reduced schedule pay, and
intermittent FMLA pay. Additionally, the HR Compliance Specialist
will partner with HR and legal teams to support process improvement
and compliance initiatives.
Manages full life-cycle of the severance agreement process for
exiting associates, including but not limited to, preparing
severance agreements in compliance with federal and state laws and
distributing to impacted associates; maintaining and updating
severance package information, including compliance documentation
for ADEA, benefits, and FAQs; managing revocation period calendar;
ensuring RIF checklist is approved by HR Leadership and Legal
counsel and responsible to maintain copies of the documents.
Communicates with impacted associates post-employment, manages the
receipt of all signed General Releases, partners with Payroll to
ensure the timely processing of payments. Responsible for providing
severance accruals and audits to Finance. Responsible to upload
associate's information to Equifax CaseBuilder, so that Equifax has
all the information needed for unemployment claims.
Responsible for day-to-day responsibilities with 3rd party
vendors for background/drug screening, leave of absence,
outplacement services and federal, state and local law poster
Primary contact and coordinator with 3rd party leave of absence
(LOA) provider to update leave of absence letters in partnership
with in-house legal counsel and navigate escalation/investigation
Create training programs and materials and facilitate in HR
training meetings and lead ad hoc projects as needed for LOA
escalations and investigations to ensure compliance with the FMLA,
ADA and state and local leave laws.
Handles LOA reduced schedule pay/intermittent FMLA pay, in
coordination with Payroll processing
Coordinates repayment of sign-on and relocation bonuses and
overpayments owed by former associates, in conjunction with Payroll
Responsible for maintaining and updating FCRA pre-adverse and
adverse letters and adjudication guidelines and complying with
state and local fair chance legal requirements. Serves as 2nd level
escalation for backgrounds, analyze and adjudicate complex
background check requirements and results.
Responsible to coordinate with Payroll on immediate pay and
Partners with HR Compliance and Audit team to ensure termination
are keyed appropriately and timely. Also, responsible to work with
HR Compliance and Audit to reinstate an associate in the HR System
based on Problem Resolution Process or other investigation.
Coordinates updates with the Benefits Team to ensure associates are
not adversely affected.
Performs other job-related duties, as assigned by the Sr.
Manager, HR Shared Services
Education & Experience
Level of Formal Education:
Bachelors degree or equivalent experience
Area of Study:
Business, Human Resources, and/or Legal
Years of Experience:
Minimum 4 year experience in related field
Type of Experience:
HR and/or Legal Compliance, HR Operations, HR Shared Services or
Special Certifications: (CPA, Etc.)
Microsoft Office Suite, HR systems
Skills and Ability:
Strong knowledge of federal, state, and local laws pertaining to
Knowledge of state and federal FMLA regulations, ADA and COBRA
requirements, typical hiring and termination practices and
Strong analytical and problem-solving skills.
Strong ability to identify efficiencies, automate and streamline
Ability to interact with all levels of an organization. Ability
to build internal and external relationships and provide excellent
Excellent verbal and written communication skills.
Superior organizational skills. Excellent attention to
Demonstrated ability to multi-task. Must be able to work under
time constraints and deadlines.
Must be able to handle multiple tasks simultaneously, set
priorities to meet deadlines, and communicate the status of
projects to leadership
Information Systems: (People Soft, etc.)
Oracle or similar HRIM system
Ability to work independently and in a team environment. Highly
Active listening skills. Ability to remain empathetic.
Positive can-do attitude and be a calming presence for
Pay, Benefits & Work Schedule
Office Depot and Office Max offers competitive salaries, a
benefits package, which includes a 401(k) and more, along with
plenty of opportunity to move and grow within our organization! For
immediate consideration for this exciting position, please click
the Apply Now button.
How To Apply
Click the Apply Now button and follow the instructions on each
page. When you have completed the application, click the submit
Equal Employment Opportunity
Office Depot and Office Max is committed to providing equal
employment opportunities in all employment practices. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, national origin, citizenship status,
marital status, age, disability, protected veteran status, sexual
orientation or any other characteristic protected by law.
We will consider for employment qualified applicants with arrest
and conviction records City & County of San Francisco Fair Chance