Regional Director - Palm Beach/ North Broward
Company: Affinity Management Services LLC
Location: Boca Raton
Posted on: September 28, 2024
Job Description:
Description:Company Overview:
Affinity Management Services is an Association Management Company
proudly serving Miami-Dade, Broward, and Palm Beach County for over
15 years! We have grown over time due to our commitment to creating
a first-class living environment for our residents and enriching
the quality of life in our communities through our innovative
services. As the demand for our services continues to grow, we are
looking for individuals to join us on our quest to empower and
transform each community we partner with.
Job Description:
As a Regional Director at Affinity Management Services, you will
play a pivotal role in cultivating positive relationships with the
association's board of directors. Your responsibilities include
providing comprehensive assistance to unit owners, overseeing
vendor relations and work quality, managing the association's
finances, preparing annual budgets, offering robust administrative
support, and effectively handling important correspondence. You
will also be instrumental in creating a management plan, managing
major improvement projects, and maintaining clear and consistent
communication with various stakeholders, including the board, unit
owners, vendors, and government agencies.
Key Responsibilities:
- Supervise and provide leadership to Community Association
Managers (CAMs) and other positions within the region, ensuring
effective management and support across all locations.
- Develop, nurture, and manage positive and productive
relationships with the association's board of directors, ensuring
effective collaboration and communication.
- Oversee the performance and activities of association vendors,
ensuring their cooperation and the quality of work provided when
servicing the association.
- Monitor and review the association's finances, ensuring CAMs
provide accurate financial statements. Provide guidance to the
board for making sound financial decisions based on these
reviews.
- Ensure CAMs prepare the association's annual budget, conducting
detailed analyses of expenses, and offer recommendations for
necessary funding to meet financial responsibilities.
- Ensure CAMs offer comprehensive administrative support,
including the preparation of essential documentation to facilitate
the smooth running of association meetings.
- Oversee the receipt and processing of important correspondence
by CAMs, ensuring timely and appropriate responses.
- Develop a comprehensive management plan to guide the board of
directors, aligning goals and objectives and setting accurate
expectations.
- Ensure the creation of Requests for Proposals (RFPs) for job
requests by CAMs. Review and analyze received bids to ensure
accurate presentations of project specifications.
- Serve as the point of escalation for association emergencies,
providing support to CAMs in making timely and effective
decisions.
- Oversee major improvement projects managed by CAMs,
particularly those exceeding $10,000 in capital. This includes
reviewing RFPs, coordinating meetings, and monitoring vendor
interactions.
- Establish clear, thoughtful, and consistent communication with
the board, unit owners, vendors, and government agencies, conveying
critical information, updates, and instructions as needed.
- Develop meaningful professional relationships with CAMs
reporting to them, fostering a collaborative and supportive work
environment.
- Train and develop CAMs on AMS processes and procedures, helping
them reach their full potential.
- Conduct monthly meetings with CAMs and check in regularly with
the team to ensure alignment, address concerns, and provide ongoing
support.
- Create a weekly schedule to visit all properties within their
portfolio, ensuring consistent oversight and engagement.
- Attend meetings with the leadership team and provide clear
updates on any challenges and success stories.
- Represent Affinity Management Services values at all
times.Requirements:
- Active Community Association Manager License
- Strong customer service, communication, and interpersonal
skills.
- Effective written and verbal communication skills.
- Highly organized, people-oriented individual.
- Ability to work under tight deadlines and prioritize
effectively.
- Ability to present and communicate in front of large
audiences.
- Coaching and training abilities.
- Intermediate to advanced command of computer hardware/software,
including Microsoft Office suite.
- Valid Driver's License.Required Education and Experience:
- Associate's degree required (preferred concentration in
Business, Real Estate, and/or Hospitality).
- 4+ years of Community Association Management and/or business
experience with increasing levels of leadership and management
responsibility.
- Proficiency in Microsoft Office Applications and Property
Management systems.Preferred Education and Experience:
- Bachelor's degree with a concentration in Business, Real
Estate, and/or Hospitality.
- Demonstrated experience conducting presentations in conjunction
with Business Development and Sales.
- Management of large teams and projects.
- Experience with accounting concepts, P&L, and budget
preparation.Working Conditions:
- Full-time position with variable hours and potential weekend
work.
- Frequent travel (more than 50%) to on-site locations.
- Ability to travel to Doral, FL main office once a week.
- Indoor and outdoor work, including property inspections.
- Physical requirements, including hearing, visual acuity,
mobility, and lifting.Who We Are:At Affinity Management Services,
we are passionate about community association management. We value
knowledge sharing and welcome new team members who enjoy the
challenges of community association and property management,
including Homeowners Associations, Condominiums, and
Apartments.
Our Values:We lead with the following values:
- Relationship Focus: Be Reliable To All - Take Ownership - Work
Collaboratively
- Teamwork: Commit to Self-Development - Set High Standards -Hold
yourself & others accountable.
- Professionalism: Instill Trust - Be Open & Honest - Be an
active listener
- Solutions Driven: Get things Done - Achieve Results - Think
outside the box
- Celebrate the Wins: Praise our Milestones - Highlight
AchievementsWhat We Offer:
We invite you to be a member of our team, where you can enjoy a
comprehensive benefits package, including:- Fully paid medical
insurance option for all employees- Voluntary dental, vision, life
insurance, and short-term disability-$650 monthly car and cell
phone allowance- 401(K) Plan after 90 days of employment
Additionally, we provide competitive pay, paid time off, a
respectful, caring, and positive working environment. You will have
opportunities for growth and promotion within the organization,
including specialized training, industry-related organization
memberships, and mentoring support to help you achieve your career
development aspirations.
Compensation details: 105000-125000 Yearly Salary
PIce70a4d46061-37248-34643556
Keywords: Affinity Management Services LLC, Boca Raton , Regional Director - Palm Beach/ North Broward, Executive , Boca Raton, Florida
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