Executive / Personal Assistant To CEO
Company: Elliquence
Location: Boca Raton
Posted on: May 23, 2023
Job Description:
Job Summary:The Executive Assistant -will provide high-level
administrative support to the Chief Executive Officer and other
senior staff as well as oversee the general administrative function
and activities of the office. -Duties/Responsibilities:
Manage calendar for business and
personal events.Coordinate and prioritize meetings with direct
communication with the CEO.Provides high-level administrative
support and assistance to the Chief Executive Officer and/or other
assigned leadership staff.Performs clerical and administrative
tasks including drafting letters, memos, invoices, reports, and
other documents for senior staff.Arranges travel and accommodations
for executives.Schedules and attends meetings on behalf of
executives, taking notes and recording minutes.Receives incoming
communication or memos on behalf of senior staff, reviews contents,
determines importance, and summarizes and/or distributes contents
to appropriate staff.Assists with onsite workshops / -labs held
both during the week and on Saturdays, which includes, but is not
limited to: Coordination of ordering food for labs, potentially
picking up Doctors from local hotels and transporting them to the
office; lifting heavy objects.Performs or facilitates maintenance
of office equipment including cleaning, maintenance, and
repairs.Provides clerical support when needed to assist clerical
staff with assigned administrative duties such as answering phones,
sorting and distributing mail, and preparing documents.Maintains
inventory of office supplies; orders new supplies as
needed.Maintains office files; implements an efficient system for
other staff to access files and records.Assists CEO with business
errands including picking up / dropping off packages /
shipments.Performs other related duties as assigned. Required
Skills/Abilities:
This is an onsite position, however,
the candidate must be comfortable and experienced working remotely
with the -executive due to frequent travel. The ideal candidate
must live within commuting distance to the office or willing to
relocate to Boca Raton, FL or Baldwin, NY area.This position
requires candidates be comfortable lifting up to 60 lbs in order to
assist with setting up -labs and assist with packaging and shipping
Inventory items as needed.Flexibility in hours / Occasional weekend
hoursCustomer-oriented and positive attitude to meet and greet
guests.Bilingual (Spanish) a plus.Knowledge of the spine surgery
market or interventional pain market would be a plus.Competency to
learn product knowledge and medical terminology.Excellent verbal
and written communication skills. Excellent organizational skills
and attention to detail.Excellent time management skills with a
proven ability to meet deadlines.Ability to function well in a
high-paced and at times stressful environment.Extensive knowledge
of office administration, clerical procedures, and recordkeeping
systems.Extremely proficient with Microsoft Office Suite,
particularly Outlook calendaring, with the ability to learn new or
updated software.Local travel required. Occasional long distance
travel may be required.Education and Experience:
High school diploma required;
Bachelor's degree in Business Administration or related field
preferred.Related experience required. Physical Requirements:
Prolonged periods sitting at a desk
and working on a computer.Must be able to lift up to 60 pounds at
times. As a global company, elliquence educates physicians on the
least invasive procedural solutions for spine pathology and
provides our unique and specialized tools to support these
procedures. The procedures are truly the least invasive solutions
available today, and generally begin with targeting the spinal
anatomy with a spine needle. Our tag line, "Less is More" is the
absolute truth.What we offer:Base salary and annual
performance-based bonus.
Medical, dental, vision and life insurance
401(k)Powered by JazzHR
Keywords: Elliquence, Boca Raton , Executive / Personal Assistant To CEO, Executive , Boca Raton, Florida
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