Payroll & Benefits Manager

Company: springbig
Location: Boca Raton
Posted on: May 9, 2022

Job Description:

Job DescriptionPayroll & Benefits ManagerJob DescriptionSpringbig is the leading SaaS marketing technology platform serving retailers and brands in the rapidly growing cannabis industry throughout the U.S. and Canada. We serve in excess of 1,000 clients across 2,300 locations and our clients communications using the Springbig platform access more than 37 million consumers making Springbig the leading company in our sector. We have been ranked in the top 100 fastest growing companies in the prestigious Inc.5000 list for two consecutive years, ranking 69th in the recently released 2021 list.Springbig recently launched a new platform, Brands by Springbig. This is also a SaaS platform, and it allows cannabis brands to collaborate with our dispensary clients to send engaging SMS campaigns to the dispensary's database of consumers. A brand can use this platform to place an advertisement on top of hundreds of thousands of text messages and drive their products' sell-through like never before! This gives brands direct access to consumers in a way they've never had before and an unprecedented reporting on campaign attribution.Our headquarters are in Boca Raton, FL where the majority of our 160 employees are located, and we have additional office locations in Seattle, WA and Toronto, Canada.Position Overview:The Payroll & Benefits Manager is responsible for the full oversight, and preparation for all payroll, payroll tax, and benefit-related processes and reconciliations. This position will liaise with ADP to process Multi-State Payroll for 200+ employees across well as establish payroll processing for the company. In addition, this role will ensure full tax compliance is adhered to. This role will also act as the Benefits expert for the Company and ensure proper Benefits allocations, entries, and enrollment support.Roles and Responsibilities:Payroll

• Process timely and accurate weekly, multi-state payroll for submission to payroll provider ADP.
• Manage the post-payroll functions and ensure processes are completed timely and accurately including payroll taxes, time and attendance records, payroll deductions, and accrual entries for the entire organization.
• Ensure accurate calculations of wages, tax withholdings, benefit deductions, and other deductions.
• Report, update, and process all employee earnings and deductions.
• Review, interpret and forward garnishments, levies, and child support orders in accordance with Federal, State, and local regulations to ADP.
• Ensure that the employee self-service portal is accurate with the processing of W-4,
• Act as the Payroll System Primary Administrator and Subject Matter Expert. This includes assigning training for new users, building reports for Company managers as requested, maintaining system SOPs, and continuing to revise best practices within the system and/ or payroll/tax/benefits procedures.
• Answer employee questions regarding benefits, time & attendance, and payroll Oversee and process deductions and payments for employees on Leaves of Absence.
• Maintain all payroll files and backup in accordance with legal requirements.Benefits
  • Communicates or oversees communications of all benefits plans for new hires, including supporting the online enrollment process.
  • Manage the open enrollment process and communication with Employees.
  • Maintain tracking, issue invoices, and collect Benefits Insurance contributions due to the Company from employees on LOA.
  • Audit and reconcile the monthly benefit allocations for all inter-co affiliates. Review for accuracy, coding, and payment.
  • Act as the Administrator and Subject matter expert for the web-based Benefits enrollment platform (currently in Employee Navigator).
  • Administer all employee benefits which include medical, dental, vision, 401k, Supplemental coverage plans, and COBRA.
  • Maintain employee benefits files in accordance with Federal, State, and local guidelines.
  • Assist A/P to ensure all benefits are paid on a timely basis.401(k)
    • Ensure accurate 401(k) deductions and review of loan processing.
    • Provide accurate data for 5500 Form completion.
    • Assist with annual or periodic 401k audits as well as periodic service provider reviews.Tax Compliance
      • Maintain all Group and subsidiary withholding, SUI, disability, Garnishment accounts in positive standing.Requirements:
        • Must have at least 3+ years of processing Multistate Payroll
        • Must have at least 2 years of processing Canadian Payroll
        • Experience with ADP Workforce required.
        • Able to multi-task and work with multiple interruptions.
        • Must be able to deal with confidential matters and information professionally and tactfully.
        • Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
        • Excellent written communication skills and solid presentation skills.
        • Ability to prioritize and follow through to achieve results and meet deadlines to meet the needs of the business.
        • Working knowledge of relevant federal and state wage and hour laws.
        • Self-starter who can work with minimal supervision.
        • Ability to communicate across all levels of the organization.
        • Certified Payroll Professional (CPP) is highly preferred. SHRM-CP or SHRM-SCP preferred.
        • Must be located locally, in or near Boca Raton, FL
        • Extensive experience in payroll administration and dealing with state tax requirements. Hands-on experience with multiple payrolls in multiple states including manual processing.
        • Deep understanding in various benefits programs and hands-on experience in setting up and administering benefits.
        • Experience in setting up and administering retirement plans. Deep understanding of different types of employee retirement plans and legal requirements.
        • Strong written and verbal communications skills.
        • Strong organizational skills and ability to complete multiple tasks and a high volume of work by established deadlines.
        • Self-starter who can work independently and is a collaborative team player.
        • Experience with HRIS systems and computer software applications including Excel, Word, payroll, benefits, time & attendance, etc.
        • Broad knowledge of general Human Resources principles, policies, and procedures and multi-state experience.
        • Requires an Associate's/Bachelor's Degree (or Expected Graduation by 2021) in Business, Human Resources, Computer Science, Marketing, Accounting, Psychology or related degree.What are we looking for in a team member?
          • Your specialization is just as important as your ability to learn fast, communicate and adapt to shifting priorities.We're especially fond of people who:
            • Communicate well and articulate ideas clearly.
            • Focus on project goals!
            • Contribute ideas.
            • Take initiative. What's it like to work at springbig?
              • It's awesome! We're a driven, passionate, responsible group who values professional growth and work life balance. Why you should work with us:
                • We are a fun start-up, with a start-up culture.
                • Our company is continually growing and always innovating and creating new features for ourselves and our clients.
                • Company atmosphere is collaborative, passionate and fun.
                • Casual dress code
                • Work with some of the best & brightest technical minds in the industry! We learn from and share knowledge with each other every day.We take care of our team members:
                  • Competitive salary
                  • Unlimited PTO
                  • 401k match
                  • Great health benefits (medical, dental, vision, STD, LTD, Life Insurance)
                  • Casual and comfortable working environmentAnd infuse lightness and creativity into our days:
                    • Stocked coffee, snacks and candy "bar"
                    • Pizza parties and team lunches
                    • Laser Tag in the office
                    • Spontaneous games of tabletop cornhole or NERF wars
                    • Company sponsored Fantasy Football league and March Madness bracket challenge.Ready to apply?Apply online at https://www.springbig.com/careersPowered by JazzHR637xqSmDC3

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