Assistant Vice President of Facilities Management
Company: Florida Atlantic University
Location: Boca Raton
Posted on: November 22, 2021
Assistant Vice President of Facilities Management Summary: With
over 30,000 students from all 50 states and over 180 countries, 21
intercollegiate teams, 180 plus degree programs, and an
administration that thrives on discovery and excellence, FAU is
pushing the boundaries of higher education. Florida Atlantic's
faculty and staff are trailblazers and innovators with a passion
for finding creative solutions while advancing science, art, and
technology in all disciplines. Our work environment is a hub of
cultures from across the nation and the world, making FAU a place
where collaboration flourishes. Florida Atlantic University is
seeking an Assistant Vice President of Facilities Management, Boca
Raton, FL. The Assistant Vice President (AVP-FM) is personally and
fiscally responsible to the Vice President for Administrative
Affairs and Chief Administrative Officer. The position must direct
and coordinate the operational and developmental planning of all
campus facilities at Florida Atlantic University to support the
academic, research and service mission of the University. Charge
includes design development, construction, and renovation of campus
facilities and maintenance of same, engineering and utilities,
physical plant, as well as other vital campus services. Summary of
- Acts as agent for the University in coordinating work with
architects/engineers/consultants, contractors, and all other areas
within FM. Works closely with all areas within Administrative
Affairs such as EH&S, Police, Business Services, and other
campus agencies/departments who interface with Facilities.
- Coordinates applicable training. Develops Facilities employees'
interpersonal skills in order to target customer relationships and
services. Promotes harmony within the Facilities department to
realize high morale and cooperative spirit.
- Interacts with all levels within the department with a 'hands
on' attitude and work philosophy. Fosters an environment of
creativity, participative leadership, entrepreneurship and mutual
respect for all employees within the department (at all levels) and
an environment that nurtures a team approach to getting the job
done. Spends time out in the field to see first-hand employees at
work, the condition of the campuses, the quality of the workmanship
and provides guidance when particular conditions or problems
- Responsible for responding to emergency situations that occur
at all days, hours, etc. Responsible for assessing the situation
and communicating to VP and other members as needed. Responsible
for working with FM teams to develop recovery plans and communicate
- Responsible for maintaining adherence to all policies and
regulations of the department, University, Florida Board of
Governors and State of Florida statutes. Continually review
departmental policies for continual improvement and holds all FM
employees accountable for following policies. Responsible for all
required reporting to the BOG, BOT, and VP.
- Ensures that all purchasing including bids for services adhere
to approved university and state guidelines for firm
- Understands the nature and needs of an aging infrastructure and
has experiences with innovative models to maintain facilities in an
environment of limited resources. Works to continually develop and
promote a vibrant preventative maintenance program. Works with an
entrepreneurial spirit to maximize budget. This includes;
performing both design, small projects and other work internally
versus contracting out, seek innovative ways to maximize budget
through cost efficiencies and other means. Approaches the
management of FM utilizing Lean Management principles.
- Places high emphasis on customer service and develops methods
to assess service levels throughout the university.
- Works closely with FM team, Administrative Affairs Team, and
applicable University members on ensuring FM policies and protocols
are updated and in compliance with university, BOG, state
regulations, laws, and the like. Works to develop and update FM
design standards to apply to both new construction and renovations.
Ensures that the entire FM team (all applicable disciplines from
each FM area - Engineering & Utilities, Physical Plant) is involved
with new construction and remodels in the design, review of
drawings, etc. to ensure that systems selected etc. are compatible
with systems already in place, maintenance costs and approaches are
considered when selections are made and the like.
- Coordinates the work and provides leadership to a wide range of
professional and technical staff members and consultants engaged in
architecture, engineering, construction, budgets, facility
inventories, plant operations and maintenance, master planning as
well as other technical services.
- Serves as a resource for the University on campus committees,
such as Master Planning, Space Utilization, Safety, etc.
- Assists in developing long-range plans (deferred maintenance,
master plans, preventative maintenance, and budgets) for review and
approval by VP.
- Develops and makes recommendations of data and other
information for use by the University Administration in making
presentations of agenda items to the Board of Trustees, Board of
Governors and others. This includes, but not limited to Capital
projects, space utilization and other facilities-related
- Leads, develops, recommends and implements approved long-range
and short-term planning schedules - includes, but not limited to:
the 5-year Major, Minor, Campus Master Plan, Annual Maintenance
- Coordinates and communicates short-term, and long-range campus
vision and mission statements for the entire Facilities Management
department to all employees on a continuous basis.
- Directs the development and continued enhancement of robust
data relating to all units and all aspects associated with the
- Maintains memberships in various professional organizations and
attends applicable professional meetings as budget permits to keep
abreast of latest developments for the program areas under the
jurisdiction of this position.
- Acts as a university liaison with local, state, and federal
governmental agencies with regard to land use, master planning, and
- Places emphasis on continual efficiency improvements with a
concentration on cost reduction while maintaining quality of
service and product. Approves payments (or delegates), as prepared
and recommended by direct-reports to contractors and vendors for
satisfactory completion of the University's contracted
- Oversees the FM Business Office and reviews prepared annual
budgets and works with Business Office to ensure fiscal
- Maintains an adequate level of risk and liability insurance
coverage for all campus facilities, equipment and personnel in
cooperation with the campus Risk Manager.
- Performs other responsibilities as assigned. This position has
access to financial and personnel records that must be maintained
under strict security. Position is responsible for safeguard
measures to avoid loss or destruction of irreplaceable files of
data and to prevent access to such data by unauthorized persons.
Minimum Qualification: Bachelor's degree or higher from an
accredited institution in an appropriate area of specialization
(Engineering, Architecture, Construction / Project Management) and
ten (10) years of experience as a Facilities Manager of significant
Construction/Engineering projects at an institution of higher
education or similar environment is required. Professional
registration in Florida or the ability to obtain that professional
registration within a short term upon hire, if applicable.
Extensive hands-on experience (5 or more years) in communicating,
interacting and training other facilities managers at all levels is
required. For more information and to apply, visit and go to Apply
Now REQ11767. Florida Atlantic University is an equal
opportunity/affirmative action/equal access institution and all
qualified applicants will receive consideration without regard to
race, color, religion, sex, sexual orientation, gender identity,
national origin, disability status, protected veterans status or
other protected status. Individuals with disabilities requiring
accommodation, please call 561-297-3057. 711. FAU is committed to
the principles of engaged teaching, research and service. All
persons aspiring to achieve excellence in the practice of these
principles are encouraged to apply.
Keywords: Florida Atlantic University, Boca Raton , Assistant Vice President of Facilities Management, Executive , Boca Raton, Florida
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