Administrative Assistant
Company: PBK Architects
Location: West Palm Beach
Posted on: April 1, 2026
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Job Description:
The Administrative Assistant will provide key support in a high
growth area of an award winning architectural, engineering and
consulting firm. In this position, you will perform administrative
and office support duties including word processing, data entry,
the creation and editing of documents in Microsoft Office (Word,
Excel, PowerPoint, Access), internet research, filing and serving
as back-up receptionist. This demanding and fast paced position
will require a personable candidate that is highly proficient in
all administrative software. Your Impact: Actively involved in the
day-to-day operations of the Partner in charge and leadership
Assist with Set up and planning for Client Meetings and firm wide
events Prepare meeting space for team meetings Reserve Conference
Rooms and Conference Call Lines and/or Set up video conferences
Meeting Minutes and Meeting Agendas Prepare Letters, contracts and
other communications Schedule and coordinate meetings Log / Prepare
Client Sponsorship Requests and other check requests Organize,
coordinate and assist with activities involved in the preparation
of proposals, presentations, and submittals Liaison with
consultants, clients, printers and suppliers Performs internet
research upon request Assists with special projects as needed All
other duties as assigned Here's What You'll Need: 5 years of
administrative/professional office experience Superior client
focus/service mentality Strong problem-solving and teamwork skills
Creativity, integrity, and initiative Advanced computer skills in
Microsoft Office Suite (Word, Excel, PowerPoint) Proficiency in
Adobe Acrobat Professional Strong organizational skills and
excellent communication skills, both verbal and written Strong
attention to details, including proofreading Ability to prioritize
multiple projects and adjust work accordingly Here's How You'll
Stand Out: You have experience serving C-level leadership You have
previous experience in a professional services firm (architecture,
engineering, law office) You have a bachelor's degree
Keywords: PBK Architects, Boca Raton , Administrative Assistant, Administration, Clerical , West Palm Beach, Florida
