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Administrative Assistant

Company: Brookfield Properties Retail Inc.
Location: Boca Raton
Posted on: May 16, 2022

Job Description:

LocationMizner Park - 327 Plaza Real, Suite 315BusinessAt Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.If you're ready to be a part of our team, we encourage you to apply.Job DescriptionBrookfield Properties has an immediate need for an Administrative Assistant at Mizner Park Mall in Boca Raton, FL.The Administrative Assistant collects, compiles, and analyzes moderately complex data and information, prepares presentations, and composes straightforward written descriptions of results. Interaction is driven by foot, telephone and mail traffic. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Under limited supervision, the person in this role provides general administrative support to a department or group of professionals. Overall, we seek qualities that display our company's core values which are Humility, Attitude, Do the Right Thing, Together and Own it.Responsibilities:Performs high-level, administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing informationParticipates in administrative functions such as budgeting or developing spreadsheet tracking reportsAssists in implementing property activities, internal and externalContacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requestsStudies management methods to improve workflow, simplify reporting procedures, and implement cost reductionsMay provide administrative support to AccountingMay perform administration/coordination for Specialty Leasing and/or MarketingAssists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mailResearches, prepares and edits reports and presentationsReads incoming mail and independently handles or attaches appropriate file/information for recipientsMay direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and filesSchedules meetings/conference calls and appointments, makes travel arrangements, as neededPrepares, maintains and distributes activity and event listsMay manage/update Insurance Certificates for any/all Tenants and/or vendorsMay operate as management office support person for localized computer software/hardwareOther duties as assignedQualifications:High School Diploma or GED required2 years of experience in an administrative support roleProficiency in Microsoft Word and Excel as well as emailHighly organized and project orientedExcellent business writing and verbal communication skills#LI-DT1We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Keywords: Brookfield Properties Retail Inc., Boca Raton , Administrative Assistant, Administration, Clerical , Boca Raton, Florida

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