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Administrative Assistant (Procurement)

Company: Aston Carter
Location: Boca Raton
Posted on: January 16, 2022

Job Description:

Description:GENERAL PURPOSE:Primary responsibility to answer main multi-line switchboard during assigned shift. Answers inquiries or directs inquires to appropriate parties. Provides administrative assistance as well as support to Human Resources.ESSENTIALS OF THE JOB - Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone and route calls as appropriate with a high level of customer service and positive demeanor - Answer all telephone calls internal and external; screen telephone calls; redirect calls as needed; take messages. Relay urgent or sensitive calls; follow-up to ensure proper response - Maintain recruiting calendar; coordinate, schedule, and arrange meetings on behalf of the Human Resources team; greet candidates interviewing on site and accompany them to the interview room. - Respect the privacy of employees and maintain the privacy of employment records - Maintain an orderly, logical paper and digital filing system to facilitate immediate retrieval of documents - Compose original correspondence, documents, reports and presentations as directed; edit for clarity; proofread for accuracy and appearance; copy, mail, scan, fax and/or overnight mail as needed - Update seating floor plan for new employees, separations and workspace changes - Answer inquiries or direct inquiries to the appropriate party according to company procedures - Exercise sound judgment in addressing and proactively managing daily business issues with minimal direction - Assist with orientation day onboarding - Create name plates for new employees - Sort, review and manage mail appropriately - Assist in purchase order requests - Scan employee documents into employee database Perform special projects assigned by Human Resources teamAdditional Skills & Qualifications:Job RequirementsEducation Requirements: - - Bachelor 's degree or equivalent experience preferred; high school diploma required. - Experience Requirements: - - Requires two or more years of administrative experience. Requires professional experience in working with senior-level executives within and outside the company, as well as customers, vendors, visitors, and others.Compliance Requirements:As a part of our Quality Systems and current Good Manufacturing Practice (cGMP) initiatives, employees are responsible for ensuring compliance with all ADMA Quality policies, standards, and standard operating procedures (SOPs) in their area of work and responsibility. This includes ensuring all Quality Assurance (QA) records and reports, Human Resources (HR) policies, and Environmental Health and Safety (EH&S) procedures and practices are completed in a timely manner. Any delay or failure to comply with policies, standards and procedures is required to be communicated/escalated to the appropriate responsible parties, such as QA, HR, or EH&S depending on the issue.Other Essential Knowledge: - - Possesses excellent oral and written communication skills - - Demonstrates highly effective interpersonal skills and the ability to continually demonstrate poise, tact, and diplomacy. - - Possesses very strong organizational, critical thinking, reasoning, and problem-solving abilities - - Maintains confidentiality on all levels at all times - - Maintains a proactive approach to all situations, with the ability to anticipate problems and comes up with appropriate solutions. Exercises sound, independent judgment. - - Demonstrates proficiency in Microsoft Office programs - Working Conditions: - - Sits at desk using computer and talking on the telephone/internet 75% of the time using hearing and finger dexterity; 25% of the time stands and walks to other departments to complete tasks. - Stressors: - - Fast paced, multi-task position with constant interruptions and high volumeExperience Level:Expert Level


About Aston Carter:

At Aston Carter, we 're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.
Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients ' capabilities by seeking solvers and delivering solutions to address today 's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Boca Raton , Administrative Assistant (Procurement), Administration, Clerical , Boca Raton, Florida

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